Start Your Career at Bennett Jones

Calgary - Matter Management Analyst

The Matter Management Analyst role supports the successful operation of the Matter Management and Accounting practices by assisting in the development and maintenance of efficient client intake practices, procedures and policies; further to providing superior customer service to all staff while maintaining day-to-day responsibilities.

Essential Functions 

• Conduct conflict searches as requested and perform on call responsibilities on a rotation basis
  
• Open clients matters through workflow
  
• Opening of  previously closed matter maintenance by processing, review requests for necessary approvals, consistencies and accuracy, enter changes into system with corresponding notes for historical support
  
• Create, Apply and Maintain Phase and task codes on client matters
  
• Create, Apply and Maintain Client/Matter timekeeper and expense rates
  
• Revalue WIP on matters after rate changes
  
• Respond to Rate requests
  
• Work within ebilling systems to:
  
  • set up new clients
    
  • manage rates
  • submit invoices, accruals, budget maintain system information
    
• Collaborate with Assistants and Lawyers to obtain accurate accrual and budget information for ebilling clients
  
• Collaborate with the billing team to update client/matters to enable efficient billing practices
  
• Support Ethical Wall processes and requests
  
• Answer and process requests via e-mail and phone
  
• Administration of client and matter information in accounting software
  
• Ensure data complies in accordance with relevant regulations and Law Society rules
  
• Process and respond to inquiries from internal and external clients
  
• Conduct new hire training for Matter Intake processes
  
• Continually evaluate process and procedures for efficiencies; coupled with documenting, creating and updating existing process and procedures
  
• Ensure all responsibilities are managed in accordance to Bennett Jones policies
  
• Promote department services
  
• Other projects as assigned 
  
   

Qualifications

• Possess proficient computer skills
  
• Ability to analyze a variety of circumstances and be solution oriented
  
• Ability to work in a fast paced demanding environment
  
• Technical skill to work within 35+ ebilling systems
  
• Knowledgeable in utilizing Microsoft products and industry software
  
• Strong organizational skills
  
• Excellent communication and interpersonal skills
  
• Aptitude to work independently and in a team environment
  
• Keen attention to detail
  
• Strong customer service skills
  
• Law Firm experience with conflict searches and matter opening
  
• eBilling experience is an asset
• 4 Years of working experience within a law firm or similar intake and accounting qualifications
  
• Occasional overtime may be required to achieve specified deadlines
  
   

Apply To

Human Resources
Bennett Jones Services Limited Partnership
4500 Bankers Hall East, 855 – 2 Street SW
Calgary, AB T2P 4K7
Fax: 403.265.7219
E-mail: hrdeptcal@bennettjones.com

All offers of employment are conditional upon the satisfactory verification of a Canadian criminal record check. Determination of the factors that constitute satisfactory verification is within the sole discretion of Bennett Jones.

This position will remain open until a suitable candidate is found.

Calgary - Manager, Corporate Paralegals

The Manager, Corporate Paralegals will provide visionary and strategic leadership to the Corporate Department within the Firm. As a member of the Calgary management team, the Manager, Corporate Paralegals will have overall accountability for the team of paralegals working within the Corporate Department in Calgary. Reporting to the Co-Head of the Corporate Department, the Manager, Corporate Paralegals will lead the development and implementation of processes and policies to ensure the department is positioned to deliver a best in class service offering to our internal and external clients. The Manager, Corporate Paralegals will manage the resources of the Firm in a cost effective and responsible manner, ensuring profitability goals and service levels are met.

Reports To

Co-Head, Corporate Department (Calgary)

Essential Functions

Leadership

• Responsible for development and execution of strategies relative to the recruitment, retention, development and performance management of the Corporate paralegals within the Calgary office
• Responsible for mentoring and managing a team of high-performance, high-output junior, intermediate and senior paralegals
• Facilitates work allocation across all the Corporate paralegals within the Calgary office, ensuring appropriate development and cross-training
• Ensures the timely and accurate delivery of work required to meet the service levels of internal and external clients
• Fosters the achievement of the strategic goals of the Firm by supporting and serving as a resource to the Corporate Department within the Calgary Office
• Formulates and brings forward to the Co-Head, Corporate Department, action plans relative to the Firm's strategic short and long-range goals, operational and risk mitigation planning

Financial Management

• Works closely with the Co-Head, Corporate Department, to develop and deliver innovative pricing strategies that drive efficiencies and profitability
• Designs and deploys efficient processes for work allocation, timekeeping and billing practices for all Corporate paralegals within the Calgary office
• Administers and reports on metrics relating to the utilization and profitability of the Corporate paralegals within Calgary office
• Provides reporting and support to the Co-Head, Corporate Department (Calgary)
• Leads competitive market research to understand pricing models being used by other firms and service providers

Senior Paralegal

• Prepares documents for public, private and non-profit entities including incorporations, continuance/transitions, organizations, amendments, amalgamations and dissolutions under the Canada Business Corporations Act, Business Corporations Act (Alberta), Part 9 of the Companies Act (Alberta), Societies Act (Alberta) and Not-for-profit Corporations Act (Canada)
• Prepares and arranges for filing of extra-provincial registrations and update documents as required
• Prepares documents relating to share transactions including preparation of resolutions, subscriptions, issuance of share certificates, and updates to registers
• Conducts minute book reviews and prepares necessary documents to bring minute books current
• Accesses the Corporate Registry Systems (CORES) and completes filings of various corporate documents (Levels I, II & III)
• Assists with the completion and monitoring of on SEDAR
• Provides backup assistance for other SEDAR filers
• Prepares Alberta and Extra-Provincial annual returns, annual resolutions and various notices

Key Strengths

• A positive, high energy and can-do work ethic
• An enthusiastic commitment to design and deliver a best in class service, through a model of continuous improvement
• Committed to understanding the broader business strategies of the Firm and ensuring the work being done by the team is aligned accordingly
• Demonstrated track record of motivating, mentoring and managing a high performance team
• The ability to act as a positive change agent and inspire others to follow
• The ability to build credibility with key stakeholders, through the use of facts and information
• Highly responsive and committed to achieving high quality outcomes that meet the business needs of the Firm and its clients
• Responsible for building and maintaining collaborative and collegial relationships across all levels of the organization
• Demonstrated ability to work in a fast-paced and demanding environment
• Superior interpersonal skills, as well as written and oral communication skills
• Proactive approach to problem solving
• Excellent attention to detail
• High level of maturity and professionalism

Qualifications

• Post-secondary degree in commerce, public or business administration, related discipline or equivalent combination of education and experience
• Minimum of ten years related corporate experience required, preferably in a law firm environment
• Minimum of five years relevant supervisory experience
• Experience preparing and managing budgets
• Experience in financial analysis
• SEDAR and SEDI experience
• Flexibility to modify work hours to accommodate transactional closings, year-end filings and corporate and SEDAR filings, as necessary
• CORES Levels I, II and III experience
• Strong knowledge of Corporate Law and basic accounting principles required

Apply To

Human Resources
Bennett Jones Services Limited Partnership
4500 Bankers Hall East, 855 – 2 Street SW
Calgary, AB T2P 4K7
Fax: 403.265.7219
E-mail: hrdeptcal@bennettjones.com

All offers of employment are conditional upon the satisfactory verification of a Canadian criminal record check. Determination of the factors that constitute satisfactory verification is within the sole discretion of Bennett Jones.

This position will remain open until a suitable candidate is found.

Calgary - Paralegal, Litigation Support

Essential Functions

• Review and organize client production documents, coding documents and e-discovery processing;
• Draft Affidavits of Records;
• Export load files and import new data;
• Preparation of production, witness and expert binders;
• Organization of exhibits, undertakings, pleadings and motion materials;
• Assist Lawyers with document management and presentation at Questionings, Arbitrations and Trial;
• Export network cases to laptop and synching same with network;
• Provide training to staff and lawyers on e-discovery software
• Responsible for maintaining a positive rapport with lawyers, co-workers, court staff and clients

Qualifications

• Minimum of 5 years litigation support/legal assistant experience preferred;
• Post-secondary education in a Legal Assistant or Paralegal program, is an asset;
• Experience with electronic discovery software;
• Exceptional organizational skills and time management skills;
• Excellent attention to detail;
• Ability to respond to everyday tasks with minimum supervision;
• Ability to work collaboratively within a team environment;
• Flexibility to work overtime

Apply To

Human Resources
Bennett Jones Services Limited Partnership
4500 Bankers Hall East, 855 – 2 Street SW
Calgary, AB T2P 4K7
E-mail: hrdeptcal@bennettjones.com

All offers of employment are conditional upon the satisfactory verification of a Canadian criminal record check. Determination of the factors that constitute satisfactory verification is within the sole discretion of Bennett Jones.

This position will remain open until a suitable candidate is found.

Toronto - Assistant, Corporate

Essential Functions

• Provide support for acquisitions and sales of commercial properties, condo developments, financing transactions and land development
• Excellent understanding of the billing process (Aderant Software) - entering and revising time dockets, preparing pre-bills, proof reading accounts, preparing account letters and sending out invoices
• Expert ability, speed and accuracy in dictation
• Preparation of legal documents and drafting letters
• Ability to open new files, close files and maintain file lists
• Prepare cheque requisitions and trust deposits/withdrawals and preparing expense reports and account balances
• Assist in managing the lawyer’s practice including opening files, filing, calendar management, scheduling meetings, arranging travel, expenses, etc.
• Liaising with clients to obtain information and instructions

Qualifications

• Community College Certificate in a Legal Assistant program with at least over 5 years of commerical real estate experience
• Excellent knowledge and understanding of Real Estate terminology
• Strong keyboarding skills, dictation transcription and Microsoft Office applications
• Exceptional proofreading, grammar skills and highly organized with excellent attention to detail
• Strong sense of urgency, ability to juggle multiple priorities and work well under pressure
• Superior time management, organizational and prioritization skills with ability to work under pressure in a fast paced environment
• Responds to everyday tasks with little supervision
• Maintain professionalism, confidentiality and discretion
• Strong team player; demonstration of a positive work ethic

Apply To

Human Resources
Bennett Jones Services Limited Partnership
3400 One First Canadian Place
P.O. Box 130
Toronto, ON M5X 1A4
E-mail: hrdepttor@bennettjones.com

All offers of employment are conditional upon the satisfactory verification of a Canadian criminal record check. Determination of the factors that constitute satisfactory verification is within the sole discretion of Bennett Jones.

This position will remain open until a suitable candidate is found.

Bennett Jones is committed to providing accommodations throughout the recruitment process in accordance with the Accessibility for Ontarians with Disability Act, 2005. If you require accommodations, please notify us and we will work with you to meet your needs. We are proud to be an equal opportunity employer.

Legal Assistants

Bennett Jones employees work in a challenging, fast-paced environment, supported by a culture based on trust and respect. We take pride in our ability to attract and retain individuals who excel in their respective fields by providing stimulating work and learning and development opportunities, as well as a competitive compensation and benefits package.

Our legal assistants provide skilled clerical and administrative support to our legal professionals to enhance the practice of law and service to our clients. Clerical, administrative and general office duties are provided within a team environment, with varied duties and level of responsibility based on the practice area and lawyer(s).

Our positions are best suited to individuals who take pride and ownership in their work and demonstrate the importance of exceptional client service in everything they do. We offer a wide range of professional opportunities and work arrangements.

About our Practicum Program

A committee of volunteers from our support staff – including past legal assistant students – plans, organizes and implements each year’s practicum program. Each student is matched with a mentor and participates in a full week of orientation which includes: a “meet and greet” event, lunch on the first day, systems training, a firm tour, and presentations by representatives of various service departments and practice areas.

After orientation week, students are rotated through different practice areas in the firm, including: Document Processing, Corporate/Energy, Litigation, and other rotations selected by the student based on interest and availability in areas such as Corporate Services, Real Estate, Regulatory and Environmental.

Our legal assistant practicum program runs for six weeks, with students typically offered employment on the Resource Team following their practicums. Many practicum students move on to become long-term, valued Bennett Jones employees.

Legal Professionals

Associates and Partners

It is our goal to provide associates with the professional development and continuous evaluation required for them to achieve full potential.

Associates receive competitive salaries which are reviewed annually to ensure they are at the top of the relevant market. Bennett Jones offers a comprehensive benefits package including provincial and extended health care, dental and vision care, long and short term disability, employee assistance program and life, accidental death and dismemberment insurance.

Throughout your employment with Bennett Jones, we carefully assess associates’ professional development and longer term career prospects. Our more senior associates are eligible to participate in a profit sharing bonus program.

We also pursue an active lateral-hires policy at the senior associate and partner level. Our primary criteria for assessing lateral partners or senior associates is their fit on a culture level. While we obviously want people who will significantly strengthen our firm, we demand that they be genuinely enthusiastic about the direction of the firm and its operating culture.

Bennett Jones Alumni

We provide excellent training, skill enhancement, contacts and opportunities. While we have historically recruited personnel with the assumption and hope that they would join the firm and remain with it for their entire careers, we recognize that the definition of success in the legal profession is changing and we are changing with it.

We treat our departing lawyers as Bennett Jones alumni and we are committed to assisting them in their new careers as much as possible. We respect and support whatever future career choices are made by our lawyers and proactively assist those who wish to seek other opportunities in industry, the judiciary or government.

Paralegals and Law Clerks

Business Services

Accounting

Combines financial and business acumen to generate financial reports and maintains accounting records to ensure compliance with internal and external standards and regulation.

Corporate Services

Involved in all aspects of preparing and filing corporate documentation for clients from incorporation to dissolution and many other corporate transactions.

Document Processing

Creates professional documents under demanding deadlines for both internal and external clients. Ensures adherence to standards that reinforce our firm’s image.

Human Resources

Develops and delivers people-oriented human resource programs and services aimed at building and developing each employee's relationship with our firm. Fosters a work environment that enables individuals to use, demonstrate and expand their core abilities.

Information Resources

Provide optimum access to print and electronic information resources necessary for our firm to best serve its clients.

Information Technology

Acquires, implements, and supports technologies and applications that enhance the practice of law and service to our clients.

Knowledge Management

Creates and enhances knowledge resources and promotes behaviours and processes that will enable our professionals to perform their client service roles effectively and efficiently.

Marketing

Leverage business skills and creative talents to implement client relationships, business development and communication programs and strategies.

Office Services

Manages and maintains our office environment to ensure a positive and productive work environment and provide the highest levels of client care.