Assistant, Corporate

Ranked a Best Employer in Canada for 24 years, Bennett Jones is one of Canada’s premier business law firms and home to 500 lawyers and business advisors. With deep experience in complex transactions and litigation matters, and offices in Calgary, Edmonton, Montréal, Ottawa, Toronto, Vancouver and New York, the firm is well equipped to advise businesses and investors with Canadian ventures and connect Canadian businesses and investors with opportunities around the world. Serving clients since 1922, we are proud to be the firm that businesses trust with their most complex legal matters.

We are currently recruiting for the following role in our Calgary office:

Assistant, Corporate

Legal assistants at Bennett Jones provide important support to the Firm and its clients. Our legal assistants are assigned to work within a team of highly skilled lawyers and other legal assistants. This role will support 3 lawyers.

Essential Functions:

Responsible for clerical, administrative and general office duties, as well as Corporate Department administration support, including:

• Accurately drafting, proofreading and formatting various legal and general materials including documents, spreadsheets, reports, memos, presentations, forms and other items
• Building a positive rapport with both internal and external clients
• Maintaining records, filings and timekeeping
• Handling of billing related accounting matters, preparing expense reports and preparing client accounts monthly
• Developing and maintaining filing system and filing documents on iManage (DMS)
• Administrative duties as required such as managing calendars and coordinating meetings
• Knowledge of minute book maintenance and closing book preparation

Qualifications:

• Legal Assistant Diploma from an accredited post-secondary institution
• Minimum 3-5 years of experience in Commercial transactions
• Strong knowledge of Word, Excel and PowerPoint required
• Self-motivated and responds to everyday tasks with little supervision
• Maintain professionalism, confidentiality and discretion
• Willingness to adapt to new and innovative technologies to improve efficiency and the value in our workflows
• Strong technical aptitude and a natural problem-solver for on-the-spot troubleshooting
• Keen attention to detail and superior organizational skills
• Excellent verbal and written communication skills
• Proven ability to use innovative and legal technologies to fulfill tasks effectively and efficiently
• Knowledge of legal and technical procedures in a high-pressure environment
• Demonstrated willingness to continuously improve and learn from others
• Strong problem-solving skills
• Service-oriented and a willingness to help; have a team-oriented approach to supporting lawyers
• Flexible and able to balance competing priorities
• Enjoy executing ideas to create positive impact and work ethics

Apply To:

Human Resources
Bennett Jones Services Limited Partnership
4500 Bankers Hall East, 855 – 2 Street SW
Calgary, AB T2P 4K7
E-mail:  hrdeptcal@bennettjones.com

All offers of employment are conditional upon the satisfactory verification of a Canadian criminal record check.  Determination of the factors that constitute satisfactory verification is within the sole discretion of Bennett Jones.

This position will remain open until a suitable candidate is found.